Stop Reformatting CVs.
Automate Your Agency's Placement Pipeline.
Consultants at 10–30 person London agencies lose up to 40% of their workday reformatting candidate CVs, updating Bullhorn, and playing calendar tag. We engineer autonomous recruitment pipelines that let your team focus 100% on closing placements.
Automated Infrastructure for High-Velocity Recruitment
Eliminate operational bottlenecks from first candidate CV submission to client offer signing.
1-Click Branded CV Parsing & Anonymisation Engine
Instant PDF/Word CV parsing that strips candidate contact details and generates pixel-perfect agency-branded summary packs in under 30 seconds.
Bi-Directional Bullhorn, Vincere & HubSpot Sync
Automated candidate record creation, status updates, interview note logging, and placement activity tracking with zero manual CRM data entry.
Automated Multi-Stage WhatsApp Interview Scheduling
Autonomous scheduling bots that coordinate candidate and hiring manager calendars, send automated pre-interview prep, and slash interview no-shows.
Secure Client Shortlist Portals with 1-Click Feedback
Private, encrypted candidate review portals for client hiring managers with video intros, compensation expectations, and instant interview request buttons.
Manual Agency Admin vs. Xharvoc Automated Pipeline
How modern London recruitment founders are scaling billings without hiring administrative support staff.
| Operational Metric | Manual Recruiter Admin | Xharvoc Pipeline |
|---|---|---|
| CV Reformatting Time | 20–30 minutes per CV by junior staff | Under 30 seconds automated parsing |
| Interview Scheduling Ping-Pong | 4–6 email exchanges per candidate | Self-serve calendar booking via WhatsApp/SMS |
| CRM Data Entry Accuracy | Scattered notes and incomplete Bullhorn fields | 100% automated bi-directional API synchronisation |
| Candidate Submissions to Client | Bulky email attachments that get lost in inbox | Secure branded digital shortlist portal |
| Consultant Revenue Time | 60% billable placement, 40% admin waste | 90%+ focus on client relationships & fee-earning |
Frequently Asked Questions by Agency Owners
Can Xharvoc integrate directly with Bullhorn or Vincere?
Yes. We build custom API middleware connecting Bullhorn, Vincere, or JobDiva directly to your parsing engines, career pages, and communication channels. Candidates who apply on your website are parsed and created directly inside your ATS with zero manual typing.
How does the automated CV parsing and branding engine handle non-standard layouts?
Our parser uses deep layout analysis and NLP to accurately extract career history, education, certifications, and core competencies regardless of the candidate's document layout. It automatically standardises typography, inserts your agency's logo and contact information, and generates an executive PDF ready for client presentation.
Is candidate data handled in compliance with UK GDPR and Right to Work rules?
Absolutely. All processing occurs in ISO 27001-certified UK data infrastructure. We implement automated Right to Work verification triggers, automated consent renewal sequences, and instant Right to be Forgotten data deletion endpoints.
What is the typical deployment investment and ROI timeframe?
Recruitment automation engines typically launch in 3 to 5 weeks with fixed setup fees between £8,500 and £20,000. Most London recruitment agencies recoup their investment within 60 days through increased consultant placement capacity and reduced administrative payroll.