Eliminate Admin Friction.
Automate Client Onboarding & Document Chasing.
Growing London practices with 100+ clients lose 15–20 hours per week per fee-earner manually chasing tax documents, running fragmented AML checks, and copying data into Xero. We build secure, autonomous practice pipelines that turn 14-day onboarding into 15 minutes.
The 4 Pillars of Autonomous Accountancy Operations
Custom-engineered software components designed to integrate seamlessly with your firm's existing tech stack.
Self-Serve Client Onboarding & Digital Engagement
Digital engagement letters with programmatic e-signatures, automated risk profiling, and instant company lookup via Companies House API.
Automated Biometric AML & KYC Identity Verification
Biometric identity verification engineered to support FCA and HMRC compliance requirements, PEP & sanctions screening, and automated audit trail generation with zero manual file uploads.
Bi-Directional Xero, QuickBooks & Sage Integration
Automatic chart of accounts provisioning, contact synchronization, and real-time bank feed webhook triggers that eliminate manual data re-entry.
Automated WhatsApp & Email Document Chaser Engine
Intelligent chasing bots that remind clients for missing receipts, bank statements, and year-end schedules with direct secure upload links.
Legacy Practice Admin vs. Autonomous Workflow Architecture
Why leading London accounting and advisory firms are replacing manual email chasing with custom automated infrastructure.
| Operational Metric | Manual Admin / Spreadsheets | Xharvoc PracticeFlow |
|---|---|---|
| Client Onboarding Time | 10–14 days of back-and-forth emails | Under 15 minutes self-service |
| Document Chasing Effort | 15–20 hours/week lost by fee-earners | 100% automated via WhatsApp & email |
| AML / KYC Compliance | Manual passport scans stored in Outlook | Biometric verification & encrypted audit log |
| Accounting Software Sync | Manual copy-paste into Xero or Sage | Bi-directional API sync & webhook triggers |
| Fee-Earner Capacity | Bottlenecked at 80–120 clients per senior | Scales to 250+ clients with zero admin bloat |
Frequently Asked Questions by London Practice Owners
How does Xharvoc connect with our existing Xero, Sage, or QuickBooks setup?
We engineer direct, secure API connections with your existing accounting software using official OAuth 2.0 protocols. When a new client finishes digital onboarding, their contact card, default VAT codes, and tracking categories are automatically created in Xero or Sage without human intervention.
Is the automated AML/KYC check compliant with HMRC and ICAEW regulations?
Yes. Our onboarding engine integrates institutional-grade biometric facial matching, document authenticity verification (verifying NFC passport chips and driving licences), and real-time global PEPs and sanctions database checks. Every check generates a tamper-proof PDF audit certificate formatted specifically for ICAEW, ACCA, and HMRC anti-money laundering compliance inspections.
Can clients upload documents securely from their mobile phones without logging into a complex portal?
Yes. Our intelligent chaser generates single-use, time-limited cryptographic upload tokens sent via WhatsApp or email. Clients simply tap the link, snap a photo of their missing statement or invoice, and the file is validated, OCR-processed, and deposited directly into your firm's central client vault.
What is the typical timeline and cost to deploy accountancy automation for a London practice?
Typical deployment takes between 3 and 5 weeks from initial architectural mapping to live staff training. Fixed-scope investments range from £7,500 to £18,000 depending on firm size, number of active clients, and custom integration requirements, with an average fee-earner time savings payback period of under 90 days.
Does Xharvoc sign a mutual non-disclosure agreement (NDA) before reviewing our practice workflows?
Always. Prior to reviewing your internal practice management workflows, software stack, or client data flows, we execute a comprehensive UK mutual NDA to guarantee absolute confidentiality and client data privacy.