Automate Maintenance.
Scale Your Managed Portfolio Without Admin Bloat.
Managing 50–500 London properties without automated pipelines means endless maintenance phone tag, missed compliance certificates, and burned-out property managers. We engineer autonomous lettings operations that resolve tickets 70% faster.
Autonomous Infrastructure for London Property Managers
Eliminate operational friction from initial tenant reporting to landlord financial accounting.
Tenant Maintenance Triage & Video Intake
Guided digital maintenance intake where tenants record video/photo evidence of issues with intelligent troubleshooting before contractor dispatch.
Autonomous Contractor Dispatch & Quote Approval
Automated WhatsApp and SMS contractor dispatch with pre-approved spending limits, digital job sign-offs, and landlord approval workflows.
Statutory Compliance Expiry Engine (Gas, EICR, EPC)
Proactive compliance alert system that tracks annual Gas Safety (CP12), EICR 5-year checks, and EPC certificates with automated renewal booking.
Landlord Financial Portals & Statement Generation
Secure landlord access to real-time rent collection statuses, repair deductions, automated monthly statement PDFs, and tax year summaries.
Manual Property Admin vs. Xharvoc Automated Architecture
How forward-thinking London letting agencies are growing managed portfolios without multiplying headcount.
| Operational Metric | Manual Lettings Admin | Xharvoc PropTech Flow |
|---|---|---|
| Maintenance Ticket Resolution | 3–5 days of calls, emails & contractor chasing | Same-day automated triage & dispatch |
| Compliance Audit Risk | Spreadsheets with missed Gas Safety / EICR dates | 100% automated 90/60/30-day renewal triggers |
| Contractor Coordination | Endless telephone tag & delayed invoices | WhatsApp contractor bot with instant invoice OCR |
| Landlord Communication | Manual monthly PDF generation & email queries | Self-serve landlord dashboard with real-time logs |
| Staff Portfolio Capacity | Bottlenecked at 70–90 properties per manager | Scales to 250+ properties per property manager |
Frequently Asked Questions by London Property Directors
Can Xharvoc integrate with our existing property software like Arthur Online, Fixflo, or Reapit?
Yes. We build custom API middleware connecting your existing property management systems (PMS) to automated communication channels, custom tenant portals, and accounting software like Xero, eliminating duplicate data entry.
How does the tenant maintenance triage prevent unnecessary contractor callouts?
Our intelligent intake walks tenants through common quick-fix troubleshooting steps (e.g. boiler pressure reset, tripped fuse boxes, radiator bleeding) with interactive video guides before allowing a ticket submission. This eliminates up to 35% of unnecessary contractor callout charges.
Is the compliance certificate tracking system compliant with UK lettings legislation?
Yes. Our engine is mapped directly to English housing law requirements (including the Deregulation Act, Smoke & Carbon Monoxide Regulations, and Electrical Safety Standards). It generates time-stamped delivery logs proving tenants received compliance certificates prior to tenancy commencement.
What is the typical deployment timeline and cost for a property letting agency?
Deployment typically takes 3 to 5 weeks. Fixed-scope investments range between £8,500 and £22,000 depending on portfolio size (50–500 properties) and PMS integrations, with zero recurring per-property software penalties.