Bespoke Patient Portals & Clinical Intake Software
Replace paper consent forms, WhatsApp booking chaos, and disconnected software. Xharvoc engineers secure, white-label patient experience platforms with automated scheduling, UK GDPR compliance, and CQC audit readiness.
The 6 Core Modules of Modern Clinic Operations
Engineered around the real operational workflow of private medical practitioners and clinical administrative teams.
Encrypted Intake & Dynamic E-Consent
Replace physical paperwork and unsecured PDF attachments with mobile-friendly medical intake questionnaires, dynamic contraindication screening, and legally binding digital signatures compliant with UK GDPR.
Automated Booking & CalSync Engine
Multi-practitioner scheduling with bidirectional Google Calendar / Outlook integration. Automated SMS and WhatsApp confirmation triggers reduce patient no-shows by up to 85%.
White-Label Patient Portal (Custom Domain)
Provide patients with a sophisticated, frosted-glass portal deployed on your clinic's custom domain (e.g. portal.yourclinic.co.uk). Patients can view treatment history, biomarker reports, and upcoming appointments.
HMRC-Compliant Invoicing & Double-Entry Billing
Integrated UK VAT invoicing, multi-currency payment processing via Stripe/Apple Pay, and automated reconciliation for medical packages, consultations, and diagnostic tests.
Diagnostic & Biomarker Data Ingestion
Native compatibility with blood chemistry panels, DEXA scans, and metabolic carts via CSV/HL7/FHIR—backed by our proprietary Aerivity VO₂ max intelligence platform.
ISO 27001:2022 & NHS DTAC Governance
Role-based access control (RBAC), multi-factor authentication (MFA), end-to-end AES-256 encryption at rest, and auditable access logs designed to exceed Care Quality Commission (CQC) digital standards.
Powered by Aerivity: Clinical VO₂ Max & Longevity Engine
For longevity clinics, functional medicine practices, and concierge health centres, Xharvoc directly integrates our proprietary metabolic analysis SaaS, Aerivity. Seamlessly ingest breath-by-breath CPET data from COSMED, PNOĒ, and VO₂ Master carts to generate automated biological age and ventilatory threshold reports.
Institutional Security & UK Healthcare Compliance
Engineered to protect sensitive special-category health data under strict UK and European regulatory standards.
ISO 27001:2022
Aligned information security management systems governance.
UK GDPR & DPA 2018
Special-category health data handling with full audit trail logging.
NHS DTAC Ready
Clinical safety (DCB0129), data protection, and interoperability.
99.5% Uptime SLA
UK-domiciled cloud infrastructure with automated redundant failover.
Frequently Asked Questions (Clinical Software Development)
Everything you need to know about compliance, integrations, timelines, and deployment.
Can this patient portal integrate with our existing clinic software (Pabau, Cliniko, Semble)?
Yes. We engineer bespoke middleware and API connectors that seamlessly synchronize with existing practice management software, Electronic Health Records (EHR), and accounting platforms (such as Xero). We prevent double-entry and keep patient records unified.
How does the software ensure UK GDPR and CQC compliance?
Our clinical portals are developed strictly under our ISO 27001:2022-aligned information security framework and align with NHS Digital Technology Assessment Criteria (DTAC) and UK GDPR standards. All patient health data is encrypted in transit (TLS 1.3) and at rest (AES-256) within UK/EU sovereign cloud environments adhering strictly to UK GDPR and NHS DTAC standards, with granular role-based permissions and immutable audit logs.
How does patient intake automation improve clinic profitability?
For a typical private London clinic conducting 150 to 300 consultations monthly, manual intake forms and appointment follow-up consume 15 to 25 staff hours per week. Automated digital intake reduces administrative check-in from 15 minutes to under 2 minutes per patient, while SMS confirmation workflows cut costly appointment no-shows.
Can our clinic customize the branding and domain completely?
Yes, 100%. Unlike off-the-shelf SaaS tools that force patients through third-party URLs, your portal is deployed with full white-labelling: your clinic logo, bespoke colour palettes, and your primary custom domain (e.g., portal.yourharleystreetclinic.co.uk) with automated SSL provisioning.
Do you support specialized diagnostic testing like VO₂ Max or metabolic assessments?
Yes. Xharvoc is the creator of Aerivity (aerivity.com), the enterprise clinical VO₂ max and metabolic intelligence platform. We can seamlessly embed advanced physiological reporting, ventilatory threshold tracking (VT1/VT2), and longevity biological age scoring directly into your patient portal.